Volunteer
How You Can Help?
Join the UBVF Committee
Where else can you join a committee, contribute meaningfully, and still enjoy four months off each year? The Upper Beaconsfield Village Festival Committee offers the perfect balance for volunteers who value both impact and downtime.
Most of the work happens in the 4–6 weeks leading up to the festival. Outside of that, tasks are mainly administrative and can be done flexibly, with no heavy lifting or rostering until festival weekend.
Even better, you’ll experience the reward of seeing your efforts come to life — a whole community enjoying what you helped create. The festival is much loved, and the feedback is always overwhelmingly positive.
We begin meeting in July with one evening meeting per month through December. In January and February, we meet weekly (depending on availability during the summer break). Communication is primarily via WhatsApp and email.
We’re always keen to welcome new committee members to help plan, coordinate, and deliver the festival. This is your opportunity to contribute ideas, bring your interests to the table, and directly shape how the festival looks and feels. It’s also a great way to meet new people, build community connections, and help ensure the festival continues to thrive.
There are many roles available, and we tailor responsibilities to suit volunteers’ availability and time commitments.
General roles include:
Administration, Planning and Communication
Council Liaison: grants, permits, compliance
Art Show Coordination
Fundraising and Sponsorship
Logistics: traffic management, signage, equipment
Website Management
Social media and Advertising
Stallholder Coordination
Sustainability and Environmental Management
Amusements and Rides
Stage and Performing Arts Planning and Coordination
Volunteer Coordination
Committee members can take on one or several roles, depending on their capacity and interest.
Join as a Friend of the Festival
Volunteering in the weeks leading up to the festival
If you are unable to commit to a committee role, we still need additional lead-up support before the event with tasks such as sourcing equipment, raffles, competitions, fundraising, advertising, painting, signage setup, grounds preparation, furniture and equipment collection. These tasks typically require only a few hours per day, depending on the role. As a Friend of the Festival you can sign up to help with these tasks and make our work way lighter.
The Day Before the Festival
We need plenty of helping hands to assist with the festival setup, including:
Picking up, delivering and setting in place furniture and equipment
Marquees
Moving and securing marquee weights
Tables and seating
Water station construction
Signage preparation
Sponsorship banner installation
Electrical lead installation
Bins
Bollards, barricades and bunting
Stallholder marking and early stallholder assistance
Helping the Art Show and Tower Run teams
How to make contact
Please email us via the portal below and let us know how you’d like to be involved, along with any interests or skills you’d like to contribute to the festival.
If you’re interested in a committee role, we’ll be in touch to answer any questions you may have and will invite you to our next meeting so you can see firsthand how everything comes together.
If you would like to volunteer as a Friend of the Festival in either the lead up or on the day, we’ll add you to our contact list and reach out closer to the event with how you can help.
